Terms & Conditions
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These terms and conditions apply between the person, firm, company or other entity specified on your booking form (“you” or “your”) and SPG Events North West
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By attending one of our events that you agree with SPG Events NW requirements which are subject to the following terms and conditions of trade. Please ensure that you and your staff are aware of the requirements.
SPG Events NW reserves the right to withdraw your booking or amend event details at any time.
These rules apply to all business that attend events operated by SPG Events NW
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1.Application
All business must complete an application form whihc must be complete with all details that are required on the form. You must include all relevent documentation that is required and relates to your business.
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2.Payment of Your Fees
You will pay SPG Events NW any fees specified for your booking for the Event (“your fees”). Payment of your fees can be made by way of BACS, Invoice, Online Account, they must be received in full and in cleared funds by us from you within 7 days of the date of the invoice but in any event not later than 29 days before the Event. 100% of your fee is payable on booking to secure your space. If payment of your fees in full is not received before the event, SPG Events NW may (at its sole discretion) either require such payment as a condition of your entry to the event or refuse you entry to the event. No refunds of any proportion of your fees already paid (if any) will be made and any balance of your fees will remain due and payable where entry to an Event is refused under this Condition 2.
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3.Discounts
All discounts can only be applied at the time of registration and discounts cannot be combined.
4.Changes
Prices for each Event, where applicable, are correct at the time of publication. SPG Events NW reserves the right to change the prices at any time but changes will not affect bookings which have already been confirmed by us.
5.VAT
SPG Events NW do not charge VAT
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6.Cancellations / Refunds
90% of our events are outside events and Traders must accept the risk of bad weather. Refunds or transfers will not be given for bad weather provided the event continues to operate.
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Any refunds processed will be minus the fees set out below
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If the event is cancelled due to unforeseen circumstances such as extreme weather and strong winds and the event is cancelled on the grounds of safety reasons you booking will be transfared to another date at the same event. You will be requested to pay for any additional price changes for that event.
If you request a refund for cancelled events this will be at at SPG Events NW discretion and will be subject to a £10.00 admin fee
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You may cancel your registration in accordance with this Condition 6. You will receive a refund of your fees paid to SPG Events NW (if any):
(i) if you cancel your booking 60 days or more before the Event, subject to an administration charge equivalent to 20% of the total amount of your fees; or
(ii) if you cancel your booking less than 30 before the Event, subject to an administration charge equivalent to 30% of the total amount of your fees.
(iii) if you cancell your booking within 21 days of the start of the event there will be no refunds
(iv)Full refunds will not be given on any event which has to be abandoned due to extreme weather conditions or for any other circumstances beyond our control.
Booking fee / processing fee are non refundable.
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7. Event Terms
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NO Copyright items permitted at any event.
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All stock if required, must have the correct CLP, CE or safety labelling attached to items. (i.e. wax melts, bath bombs, children’s items).
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For food items, food hygiene rating must be displayed clearly on your table.
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Display stands / stalls are to be manned during the trading hours of the event. A maximum of 2 persons permitted per stall.
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Stalls/stands must not be dismantled before event end time unless given permission to do so by SPG Events-NW
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All insurance and or food documents must be provided before trading
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Any electrical items have a valid PAT certificate.
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SPG Events-NW reserve the right to withdraw your application/stall from the event without prior notice. In this event, no payments will be refunded.
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No refunds are given if you fail to attend an event without prior notice in line with refund policy section 6.
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Stands, displays and rails must be within your allocated space. Any extra space will be chargeable.
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SPG Events-NW are not responsible for and the security of the stands, property or personnel at any time.
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Please notify SPG Events-NW if you wish to cancel your stand as there may be a waiting list.
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You must keep your area clean and tidy and remove all rubbish at the end of each day. Either take your rubbish home or use the nearest bins provided.
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You need to provide your own table, Chair, Stand and rails. (and gazebos if for an outdoor event unless SPG Events-NW are providing)
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Hand sanitisers must be visable on your stall at all times
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Non recycable bags must be charged at the current fee of 10p per bag
SPG Events NW regrets that the full amount of your fee remains payable in the event that your cancellation is 14 days or less before the Event or if you fail to attend the Event. All cancellations must be sent by emal to Accounts@spgeventsnw.co.uk. For the avoidance of doubt telephone cancellations are not accepted. You acknowledge that the refund of your fees in accordance with Condition 6 is your sole remedy in respect of any cancellation of your registration by you and all other liability is expressly excluded.
Cancellations due to covid 19 are no longer exempt as isolation is no longer requred by law but by personal responsability.
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8. Claims against SPG Events NW
The Trader acknowledges and agrees that SPG Events NW is not liable for any claims arising from:
Stock or property damage caused at any of our events.
Theft of the goods or other property of the Traders.
Injury, loss or damage
Any loss of earnings to the Trader if they are asked to leave our events or lack of future invitations.
Damage to or theft of the property of any persons at the events.
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These Terms and conditions are correct as of 01/10/2023
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